Multiple Qualified Electronic Signatures for One Person: Legal Aspects

The media outlet Deals recently published an article clarifying a relevant issue for many users and businesses: whether a single individual can have multiple qualified electronic signatures (QES). According to the information, Ukrainian legislation does not restrict this possibility, allowing business entities to obtain several QES for one person for different purposes.

The existence of multiple QES can be driven by various needs. For example, one signature might be used for personal matters, another for fulfilling official duties as an employee of a specific organization, and yet another for interacting with particular government or commercial platforms, such as Diia. Each QES ensures the uniqueness of the key pair, which is critical for security and owner identification.

The legal basis for this is enshrined in the Law of Ukraine “On Electronic Trust Services,” which contains no limitations on the number of QES for one person. This position is also confirmed by government bodies, including the Main Directorate of the State Tax Service in Ternopil Oblast.

Benefits for Ukrainian Business and Intecracy Group Audience:

• Operational Flexibility: Allows employees to clearly distinguish between personal and corporate digital signatures, optimizing workflows and ensuring compliance with internal company policies.
• Simplified Interaction with Various Systems: Enables the use of specialized QES for specific platforms or government services, which can expedite and simplify reporting, participation in tenders, or electronic document management.
• Enhanced Security and Compliance: Provides an appropriate level of uniqueness and protection for each type of activity, minimizing the risks of unauthorized use and promoting adherence to regulatory requirements.

It is important to remember the intended use of each QES to avoid confusion and ensure the legal integrity of signed documents.

Source: Deals